Holloway Consulting provides Construction Consulting Services to subcontractors in most or all construction trades – civil, structural, mechanical, electrical, etc. This page is aimed at subcontractor risk reduction considerations related to their contract drawing analysis and coordination during the pre-construction phase. The suggestions in our series will be old news to many subcontractors, but not to all:
Construction Subcontractor Consulting Services
Pre-Construction Phase Risk Reduction Activities
Contract Drawing Coordination Analysis
Construction drawings should obviously be coordinated in advance of actual construction. Designers expect this coordination to take place and most contracts make it a requirement, not only to detect interferences with other trades, but also to allow the respective trade subcontractors to impose their own expertise onto the design. Coordination should not be performed in a perfunctory manner, as it is the subcontractor’s opportunity to conform the design to practical constructability and he/she should use people who understand the relevant structural, mechanical and/or electrical drawings. Ideally, the project superintendent would also be involved in both the planning and checking phase of the drawing coordination.
From an expert’s risk reduction and potential future claims standpoint, certain safeguards need to be included in the drawing coordination activity. First, a copy of the original contract drawing should be made in both hard copy and electronic format and stored in a safe place. This is the record of the as-bid contract condition and should be stamped as such. The original drawing is then used to make working copies for coordination drawings and it should be updated continually to reflect changes by the owner. Revisions should be noted on the drawings in sufficient detail to provide a traceable record of the history of revisions. In this manner, the original contract drawing will eventually evolve into the project’s as-built drawing.
In addition, a contract drawing revision log should be maintained, along with a file of the directed changes. If a changed condition or claim should develop regarding defective and deficient contract documents, the original drawing can be quickly contrasted with the updated drawing and the revisions log to reflect the magnitude of the changes or defects.
The foregoing is a general approach; all projects and documents will be different to some degree. For instance, there are projects on which the owner furnishes an updated copy with each change, saving the subcontractor the effort required to make the alteration. In this case, the important item is to first review the changes to ensure they are understandable and completely identified. Then, a complete, easily followed record of all changes should be maintained.
We invite you to ask us questions about your project.
The Holloway Consulting Group, LLC
Subcontractor Construction Experts
12081 W. Alameda Pkwy., #450
Lakewood, CO 80228-2701
Denver Phone: (303) 984-1941
International Toll Free: (888) 545-0666
Fax: (303) 716-0432
Email: steve.holloway@disputesinconstruction.com
Blog: disputesinconstruction.com
Web: hcgexperts.com
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